My Employee Wants a Copy of Her Personnel File. Do I Have to Give It to Her?

Yes. Minnesota law gives employees, of companies with 20 or more employees, the right to a copy of the contents of their personnel file every six months. The employee can also see it when her employment ends and once a year so long as the file is maintained.

After a written request by the employee, Minnesota law requires you to make a copy available for review within seven business days (14 days if the file is located outside Minnesota).

Bonus Tip-What constitutes the employee's "personnel file" is defined by Minnesota law and may include more or less than what your company puts into the file.


Thompson Coe’s Tips of the Week are not intended as a solicitation, do not constitute legal advice and do not establish an attorney-client relationship.